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Governance & Compliance

This section covers the controls DocLock provides to preserve, retain, certify, and trace your documents — legal holds, archive and retention policies, official records, and the audit trail. Use the pages below to learn what each screen does and how to use it.

Governance & Compliance section overview

In this section​

  • Governance & Compliance Controls — a grounded overview of how legal holds, retention, official records, the audit trail, and permissions fit together.
  • Legal Holds — freeze folders or documents so they can't be deleted, archived, moved, or purged until the hold is lifted.
  • Archive & Retention Policies — configure where archives are stored, how long documents are kept, and automated archive rules and triggers.
  • Audit Trail & Traceability — a filterable, chronological log of every document event.
  • Official Records — the dedicated view of documents certified as immutable official records.

Who manages this section​

These screens are aimed at compliance officers, records and legal teams, and administrators. Each one is gated by a permission, so the pages only appear for users who are allowed to use them:

  • Legal Holds and Archive & Retention require View Configuration (CONFIGURATION.VIEW).
  • Audit Trail Report requires View Reports (REPORTS.VIEW).