Document Compliance Report
The Document Compliance Report helps you keep documents up to date and audit-ready. It shows which documents are approved, which are waiting for review, and which are overdue or expired — so nothing important slips past its review date.
How to open this report
From the left navigation menu, open Reports & Analytics → Document Compliance.
- Direct route:
/reports/document-compliance - Access required: permission to view reports (
REPORTS.VIEW). If you don't see the Reports section in the menu, contact your administrator.
What you see on this report
Filter and export (top bar)
The header includes:
- Status filter — show All Statuses, or just Approved, Pending Review, Overdue, Expired, or Draft.
- Export — download the report (look for the download icon).
The four summary cards (KPIs)
A row of cards counts documents by compliance state:
| Card | What it means |
|---|---|
| Approved | Documents signed off and current. Also shows the overall compliance rate (the percentage of documents approved). |
| Pending Review | Documents awaiting a reviewer's sign-off. |
| At Risk | Overdue plus expired documents that need immediate action. |
| Draft | Documents not yet submitted for review. |
Status breakdown
A list of bars showing how your documents are split across the five statuses — Approved, Pending Review, Overdue, Expired, and Draft — each with a count and percentage and a colored dot.
Compliance by workspace
A table comparing workspaces side by side, with columns for Approved, Pending, and At Risk counts, plus a Rate badge. The rate badge turns green when a workspace is at 80% or above and red when it's below — making weak spots easy to find.
Document compliance details
The main table lists each document with:
- Document — name, ID, and workspace.
- Category — for example Policy, Financial, Contract, Audit, or HR.
- Status — a colored badge (Approved, Pending Review, Overdue, Expired, or Draft).
- Reviewer — who is responsible for reviewing it.
- Review Due — the next review date; overdue dates are shown in red.
- Last Reviewed — when it was last checked (blank if never).
- Retention (days) — how long the document must be kept.
Filtering and exporting
- Use the status filter at the top to focus on one group — for example, select Overdue to see only documents that have missed their review date.
- Click Export to download the report for an audit or compliance review.
Tips
- Check the At Risk card first — those overdue and expired documents are the ones that need attention now.
- The red Review Due dates in the table make it easy to triage what to review next.
- A workspace Rate badge below 80% (shown in red) is a sign that team needs to catch up on reviews.
Troubleshooting
| Problem | What to do |
|---|---|
| The Reports menu isn't visible | You may not have the REPORTS.VIEW permission. Ask your administrator. |
| A document shows no Last Reviewed date | It has never been reviewed (often the case for Drafts). |
| The compliance rate seems low | Use the status filter to find Overdue and Expired items, then follow up with their reviewers. |
| A due date looks fine but is red | The date has already passed relative to today, so it's counted as overdue. |