User Activity Report
The User Activity Report gives a per-person view of how people are using DocLock. It shows who's uploading, editing, viewing, downloading, and sharing documents, who your top contributors are, and how much storage each person uses.
How to open this report
From the left navigation menu, open Reports & Analytics → User Activity.
- Direct route:
/reports/user-activity - Access required: permission to view reports (
REPORTS.VIEW). If you don't see the Reports section in the menu, contact your administrator.
What you see on this report
Filters and export (top bar)
The header includes:
- Time period — Last 7 days, Last 30 days, or Last 90 days.
- Department — filter to Human Resources, Finance, Legal, or IT, or leave on All Departments.
- Export — download the report (look for the download icon).
The four summary cards (KPIs)
| Card | What it counts |
|---|---|
| Total Users | How many users are included in the report. |
| Active | Users who were active in the last week. |
| Uploads | Total uploads across all users. |
| Shares | Total shares across all users. |
Top Contributors
A ranked list of the five people with the most contributions (uploads plus edits). The top three get gold, silver, and bronze badges, and each entry shows the person's name, department, and total contribution count.
Department breakdown
A list of bars, one per department, showing combined activity split into Uploads and Edits, along with the number of users in that department. A legend labels the two colors.
User activity details
A table with one row per user, showing:
- User — name and role.
- Department — their team.
- Uploads, Edits, Views, Downloads, Shares — activity counts.
- Storage — how much storage that user is using.
- Last Active — the date they were last active.
Filtering and searching
- Use the Search users box above the table to filter by name or department.
- Use the Department dropdown in the header to focus on one team.
- Change the time period to widen or narrow the activity window.
Exporting
Click the Export button in the top-right to download the report.
Tips
- The Top Contributors list quickly highlights your most active team members.
- Compare the Active card against Total Users to gauge overall engagement.
- The Storage column helps you spot users with unusually large footprints.
Troubleshooting
| Problem | What to do |
|---|---|
| The Reports menu isn't visible | You may not have the REPORTS.VIEW permission. Ask your administrator. |
| A user shows as not active | Their Last Active date is more than 7 days ago, so they aren't counted in the Active card. |
| I can't find a specific person | Use the Search users box, or clear the Department filter to show everyone. |
| Contribution counts look low | Switch the time period to a longer window (such as Last 90 days). |