My Workspaces
My Workspaces is your personal view of the team areas you belong to. It's the same card grid as the All Workspaces page — but the important thing to understand is why a workspace shows up there in the first place: you only see a workspace because you are a member of it (or because it is shared company-wide).
A workspace is a scoped collection of documents with its own members, activity, tags, and permissions — for example Human Resources, Finance, or Legal.
How to open this page
From the left navigation menu, open Document Explorer → Workspaces.
- Route:
documents/workspaces - Access required: permission to view documents (
DOCUMENTS.VIEW). If you don't see this page in the menu, contact your administrator.
"Mine" vs. "All" — how the list is decided
DocLock doesn't show you every workspace that exists in the organization. The grid is already filtered to the workspaces you can actually reach, which is what makes it your workspaces:
- Workspaces you're a member of. When someone invites you to a workspace and gives you a role (Owner, Manager, Editor, Reviewer, Commenter, or Viewer), that workspace appears in your grid. Your role decides what you can do once you open it.
- Your Personal Vault. Every user has a private Personal Vault workspace that only you can open. See the dedicated Personal Vault page.
- Global Resources (Public). The company-wide Global Resources workspace appears for everyone, even though it isn't a personal team area. It's marked with a green Public badge and is read-only for most users.
So there is no separate "show all" switch to toggle — the page is membership-driven. If a workspace isn't in your grid, it's because you haven't been added to it.
Tip: The member count on each card (for example, "6 members") tells you how big the team is — but every card you can see is one where you are one of those members.
What you see on this page
Summary stats strip
A row of quick-summary pills sits above the grid:
| Stat | What it means |
|---|---|
| Workspaces | How many workspaces you can access (your memberships plus public). |
| Total Documents | The combined number of documents across those workspaces. |
| Members | The size of the largest workspace team you belong to. |
| Global Resources | How many of your visible workspaces are company-wide (public). |
Workspace cards
Each workspace you belong to is shown as a card with its colored icon and name, a short description, up to three tags, and a stats row showing the document count, member count, and last activity time. Public workspaces also carry a green Public badge and a "View & Download only" note.
Opening one of your workspaces
Click anywhere on a card to open it. You land on the workspace detail screen, where what you can do — upload, edit, invite, delete — depends on the role you were given in that workspace. See the Inside a Workspace and Workspace Roles pages for details.
Finding a workspace that's missing
If a teammate mentions a workspace you can't see, you simply haven't been added yet:
- Ask the workspace's Owner or Manager to invite you.
- They open the workspace, go to the Members tab, click Invite Member, find you by name or email, choose your role, and add you.
- Once added, the workspace appears in your grid the next time you open this page.
Tips
- Use the last activity time to spot which of your workspaces are busy and which are quiet.
- You can create a brand-new workspace from this page with New Workspace — you automatically become its Owner.
- Global Resources is shared with the whole company; put documents there only when everyone should be able to read them.
Troubleshooting
| Problem | What to check |
|---|---|
| The page or menu item isn't visible | You may not have the DOCUMENTS.VIEW permission — contact your administrator. |
| A workspace you expect is missing | You're not a member of it yet; ask its Owner or Manager to invite you. |
| You can see a workspace but can't change anything | Your role there may be Viewer (read-only) — ask for a higher role. |
| The grid is empty | You may not belong to any workspace yet; create one with New Workspace or ask to be invited. |