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Shared With Me

Sharing in DocLock is how you give other people access to a specific document — either colleagues inside the organization or external recipients via a link. This page explains how sharing works and, importantly, what to expect when something is shared with you.

Good to know: There is no dedicated "Shared With Me" screen with its own route in the application. Sharing happens from a document's Share dialog, and access controls live on each document's Permissions tab. External recipients open a document through a separate guest link (the share/:docId route) rather than the main Document Explorer.

The Share dialog

How sharing works​

You share an individual document from its Document Details page (or its preview) using the Share action. The Share dialog has two tabs:

Invite People​

Use this to share with people in the organization.

  1. Open the document and choose Share.
  2. On the Invite People tab, type a name or email — or use an @mention to pick from a suggestions list.
  3. Choose the role to grant (the access level the person will have).
  4. Optionally add a message.
  5. Confirm to share. The person now has access at the role you chose.

Use this to share with someone outside the organization.

  1. On the External Link tab, a secure, view-only link is generated.
  2. Click Copy to copy it, or Regenerate to create a fresh link (which revokes the old one).
  3. Send the link to your recipient. When they open it, they reach a guest viewer — not the full app.

External links are read-only. The notice in the dialog makes clear that recipients can view the document but not change it. Links can also expire or be revoked, after which they stop working.

When a document is shared with you​

  • Internal share: you'll have access to the document according to the role you were granted. Open it the way you would any document — from All Documents, Recent Documents, or Advanced Search — and your permitted actions follow that role. You can confirm your access level on the document's Permissions tab.
  • External link: if someone sends you a share link and you're an outside recipient, opening it shows a guest view of that single document. If the link is invalid, revoked, or expired, you'll see a message asking you to contact the person who shared it.

Tips​

  • Choose the lowest role that still lets the person do what they need — it keeps documents safe.
  • Prefer an external link for one-off sharing with people outside the company; prefer Invite People for ongoing access for colleagues.
  • If you need to cut off external access, open the Share dialog and Regenerate the link to invalidate the old one.

Troubleshooting​

ProblemWhat to check
There's no "Shared With Me" item in the menuThat's expected — sharing is done per document, not from a separate list page.
You can't open a document shared with youYour granted role may be limited; check the document's Permissions tab or ask the owner.
An external link says it's invalid or expiredThe owner must Regenerate and send a new link.
You don't see a Share buttonSharing can be disabled in some lists, or your role may not allow it — contact your administrator.